Minute Taker

Position title

Minute Taker

Reports to

Board of Trustees

Benefits

About The Eikon Charity

Role description

Eikon is seeking someone to support the Chair of Trustees and wider Board of Trustees by taking the formal Minutes of our Board, some committee meetings and of an annual Away-Day.

Growing up in today’s world can be incredibly challenging. Every child, every young person deserves to feel safe, heard, and supported. So, we create spaces for them where they can be themselves and talk about their thoughts and feelings. They understand better than anyone what’s happening in their own lives, so we listen, without judging.

We help young people to build the confidence and the skills they need to be safe and to thrive. Where help is needed, we help early, because it often stops problems from becoming much bigger. We’re also there for children and young people when problems have developed, and they need more focused help.

Schools, parents, and carers sometimes need help too, so we work with families and professionals to provide networks of support and care around children and young people. Everything we learn from our work we use to inspire change for young people.

Eikon has grown significantly over recent years, and we are now working to support thousands of children, young people, and families across Surrey.  Part of this growth is due to the incredible support of our highly skilled and dedicated Board of Trustees, who bring a range of skills and experience and use their expertise to oversee the strategic direction, governance, core policies, financial oversight, legal compliance, and general performance of the charity to meet its charitable purposes.

The Board meets four times per year (February, May, September and November) in the early evening (typically 17:00-20:00) and together with the Senior Leadership Team has one Away-Day each year (09.00 to 17.00) to review strategy, the annual plan and budget. There are also committee meetings between the Board meetings that need minutes taken (generally 16.30-18.30 virtually)

Responsibilities

This role with entail the following:

• Pre-Board / Away-Day meeting discussion with the Chair of Trustees to review the agenda
• Attendance the Away-Day, in person
• Attend Board/Committee meetings can be in person or via Teams link
• Drafting of Minutes and Actions Arising Reports (NB templates are available for the Minutes and Actions Arising Reports)
• Finalisation of the Minutes for issue
• Experience, at any level, of secretarial duties that has included taking the minutes of meetings covering a range of subject matters
• A desire to be involved in a lively and dynamic team environment delivering essential support services covering the emotional wellbeing and mental health of young people
• Attention to detail and confidentiality  

This Job Description and Person Specification reflects the duties of the post as they exist at this time and may be subject to change based on the needs of the Department Programme. The post-holder may be required to undertake other duties commensurate with the salary and competence requirements of this post from time to time as required.

Eikon is committed to safeguarding and promoting the welfare of young people and expects all employees and volunteers to share this commitment. The suitability of all prospective employees or volunteers will be assessed during the recruitment process.

An offer of employment will be subject to an approved Enhanced DBS and Barring Disclosure.

The Eikon Charity is committed to a policy of equality of opportunity and aims to provide a working environment which is free from unfair discrimination and will enable employees and volunteers to fulfil their personal potential.

How to apply