Board Minute Taker

Position title

Board Minute Taker

Reports to

Chair of Trustees

Role description

Opportunity to support the Eikon Board as we help children and young people in Surrey to feel safe, heard, and supported. 

Growing up in today’s world can be incredibly challenging. Every child, every young person deserves to feel safe, heard, and supported. So, we create spaces for them where they can be themselves and talk about their thoughts and feelings. They understand better than anyone what’s happening in their own lives, so we listen, without judging.  

We help young people to build the confidence and the skills they need to be safe and to thrive. Where help is needed, we help early, because it often stops problems from becoming much bigger. We’re also there for children and young people when problems have developed, and they need more focused help.  

Schools, parents, and carers sometimes need help too, so we work with families and professionals to provide networks of support and care around children and young people. Everything we learn from our work we use to inspire change for young people. 

Eikon has grown significantly over recent years, and we are now working to support thousands of children, young people, and families across Surrey.  Part of this growth is due to the incredible support of our highly skilled and dedicated Board of Trustees, who bring a range of skills and experience and use their expertise to oversee the strategic direction, governance, core policies, financial oversight, legal compliance, and general performance of the charity to meet its charitable purposes. 

The Board meets four times per year (February, May, September and November) in the early evening (typically 17:00-20:00) and together with the Senior Leadership Team has one Away-Day each year (end March) to review strategy, the annual plan and budget. 

Eikon is seeking someone to support the Chair of Trustees by taking the formal Minutes of our Board meetings and of an annual Away-Day.  

This is a paid role, salary to be agreed depending on experience. 

This role will entail the following: 

• Pre-Board / Away-Day meeting discussion with the Chair of Trustees to review the agenda. 
• Attendance at each Board meeting and the Away-Day, in person. 
• Drafting of Board / Away-Day Minutes and Actions Arising Reports for review by the Chair, Finance Trustee and CEO (NB templates are available for the Minutes and Actions Arising Reports). 
• Finalisation of the Minutes for issue, by the Chair, to all Trustees and the Senior Leadership Team. 
• Time commitment totalling c.2 working days per event, hence c.10 working days per year. 
• Remuneration for time spent and reimbursement of reasonable expenses will be paid and subject to joint agreement. 

Please do get in touch if you have:  

• The time available to commit to the role, including the early evening Board meetings (held in the Eikon offices at Fullbrook School, Addlestone) and a full Away-Day (typically 09:00-16:30). 
• Experience, at any level, of secretarial duties that has included taking the minutes of meetings covering a range of subject matters. 
• A desire to be involved in a lively and dynamic team environment delivering essential support services covering the emotional wellbeing and mental health of young people. 

How to apply

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