People & Recruitment Administrator

Provide comprehensive administrative support to the People & Facilities Lead including employee recruitment, using safer recruitment processes and onboarding new employees. Be responsible for our HR system ensuring all annual compliance checks are performed and employee records are kept up to date.

Responsibilities

  • Maintaining databases accurately and data entry; Breathe HR
  • Ensuring the organisations DBS checks are carried out in a timely manner, in accordance with government legislation
  • Responsible for advertising vacancies on our website and with partners; ensuring all internal documents are completed before starting the process; collating advert responses and communicating these responses to the hiring manager
  • Responsible for interview process; checking interviews are added to panel calendars; sending invites to candidates; collecting responses; checking candidates documentation; sending interview outcome emails
  • Carry out all pre-employment compliance checks, following our Safer Recruitment Policy
  • Ensuring all annual HR compliance checks are carried out and documentation filed correctly; mandatory training completed; car insurance documentation kept up to date
  • Be responsible for employee onboarding process; working with the People & Facilities Lead to ensure a smooth and timely induction into Eikon, including requesting equipment and email account
  • Responsible for leaver process; sending out leaver information; exit interview; closing email accounts
  • Cover reception when required – some flexibility in hours may be necessary
  • Using a variety of software packages, such as Microsoft Word, Outlook, Excel etc. to produce correspondence and documents
  • Answering email queries
  • General administration work including filing & shredding
  • Always apply safeguarding and child protection procedures
  • Work as part of a team and attend team meetings, training events and participate fully in 1:1 sessions
  • Work co-operatively and under the management of The Eikon Charity staff
  • Work within Eikon’s internal policies, safeguarding and data protection regulations
  • Be responsible for equipment/resources linked to service delivery

Schools Youth Support Practitioner at Farnham Heath End School

Eikon is looking for an enthusiastic and talented practitioner. This role is to provide sustained support to vulnerable young people within the school, helping them to overcome issues, before they become potentially life-changing problems. The core work will be providing one to one mentoring and group work activities that develop happy, thriving, and resilient young adults who will contribute positively to society.

Key Responsibilities

  • To proactively address student’s/young people’s needs before issues arise
  • To build positive and supportive relationships with young people
  • Deliver & co-ordinate high quality one to one mentoring and group work, including design of group sessions and relevant lunch clubs
  • To ensure that all work is integrated with other in-school support services and the pastoral team
  • Manage the referral system and caseloads in partnership with school
  • Keep up to date and accurate records and case notes on the Evide Management System
  • Liaise with key stakeholders and relevant agencies
  • To design, deliver and evaluate high quality interventions for children and young people which aim to improve mental health and well-being, build on existing strengths and increase levels of resilience.
  • Ensure that all support is Trauma/ ACE informed
  • Provide direct 1:1 intervention – e.g. evidence- based or evidence informed intervention
  • Identify emerging needs and co-ordinate with other in-school support services
  • Contribute to the Eikon team by attending team days termly
  • Liaise with parents and guardians where appropriate
  • Work within Eikon’s policies, always (e.g., employment, health & safety, and safeguarding)

About You

LGBTQ+ Project Coordinator

We are looking for an ambitious, motivated Project Coordinator, who is excited to lead, develop, deliver and scale up our LGBTQ+ work over a 5 year project. Supporting LGBTQ+ young people in Surrey to explore the challenges they face while socialising, encouraging peer support relationships and improving mental health and wellbeing equality. Delivering activities and programmes designed to help grow social skills, resilience and confidence.
Supporting parents, carers and allies of LGBTQ+ young people to improve their understanding and build skills to support, the young LGBTQ+ person in their lives.  

Key Responsibilities

Lead the delivery and co-production of programmes

  • Drawing on learnings from current programmes and needs identified from existing evidence, co-produce a comprehensive programme of support for LGBTQ+ young people in Surrey, involving young people and stakeholders, to expand our 1-1 work, face to face and virtual group work offer
  • Liase with schools to increase referral pathways to our programmes
  • Oversee delivery of project activities in conjunction with project workers and volunteers
  • Complete risk assessments as required
  • Upskill and improve staff capabilities across Eikon through leading internal training for staff and volunteers supporting programme activities
  • Act as supervisor for volunteers
  • Ensure project development and delivery is in accordance with best practice and national policy and guidance regarding LGBTQ+ service provision

Lead the development and scale up of the Project

  • Lead the evaluation and development of the programme to promote and increase Eikon services for LGBTQ+ young people and families throughout Surrey across the 5 year project timeline
  • Expand Eikons delivery areas for 1-1 and group works
  • Work with other professionals to engage with hard to reach young people including those not educated in school
  • Create and deliver innovative webinars and other online support for parents, carers, families, and allies
  • Provide a coordinated approach to developing wellbeing and resilience, to enable young people to make positive, independent decisions when faced with difficult challenges in their lives
  • Work closely with Community Delivery Manager to ensure programme developments are in line with the project requirements and overall Eikon strategy

Impact, Monitoring, Evaluation and Reporting

  • Monitor, evaluate and develop the project, to meet programme ambitions
  • Develop and evaluate service delivery and scale up the programme, in response to learnings in year one
  • Report progress and provide face to face updates with the funders
  • Use goal-based outcomes, case studies and additional monitoring tools to monitor effectiveness and the impact of the programme holistically
  • Provide accurate and timely project data reports, for internal management and funders in line with project reporting timelines and expectations, reported from both a qualitative and quantitative perspective

Personal Development/other duties

  • Keep up to date with good practice, legislation and policies that have an impact on service delivery at Eikon
  • Work as part of a team to lead and inspire collaboration across Eikon.
  • Support Community Delivery Manager with additional tasks relevant to delivery and development of the project
  • Work within Eikon’s internal policies, safeguarding and data protection regulations
  • Attend training and supervision as discussed and agreed between yourself and line manager